Making a grant application

Group of young people discussing documents together

Application process

  1. Who can apply - Confirm your eligibility to apply
  2. Read the guidelines and understand the Grant's purposes, what will/won't be funded, closing date and how to apply
  3. Grant category. Identify the grant category you plan to apply for. If unsure, speak to the Grants Officer
  4. Speak with a listed Grants Council contact officer 
  5. Still need more information? Discuss your application with our Community Grants Officer. Phone 03 9249 4036. Email:
  6. Use the SmartyGrants Form. Visit the Grants category page and select the category you wish to apply for. Once you are ready, click the 'Submit an Application button to begin, Save your progress every 10-15 minutes
  7. Remember to clearly state
    • What your project is
    • What you want to do
    • Why the project is needed 
    • How you will deliver
    • How you will measure success
  8. Submit on time. Late applications will not be accepted

Who can apply

We encourage projects and activities that support the whole Brimbank community. 

People with disability and their carers are encouraged to apply, to improve inclusion and participation and to achieve positive changes in attitudes, structures and practices in Brimbank.

We welcome applications from Aboriginal and Torres Strait Islander people, LGBTQIA+ people who have identified themselves as lesbian, gay, bisexual, transgender, intersex, or questioning, multicultural groups, senior citizens and young people.

We’d also like to support projects and activities that help the community re-engage, manage and recover from the COVID-19 pandemic.

To be eligible for the Brimbank Community Grants Program, applicants must:

  • be a not-for-profit organisation, or an incorporated community group, or apply through an auspice arrangement
  • have Public Liability Insurance cover for the duration of the project, unless applying for an Establishment Grant
  • have an Australian Business Number (ABN), unless applying for an Establishment Grant
  • be based in Brimbank, or demonstrate that the proposed project will substantially benefit Brimbank residents
  • have a new project or a new stage of a project, unless applying for a Festival and Event Grant
  • have satisfactorily acquitted previous grants funded under the Brimbank Council’s Community Grants Program
  • be able to comply with State Government public health requirements

SmartyGrants Applicant Help Guide: Read before submitting your application

All applications need to be submitted online via SmartyGrants.

This SmartyGrants guide provides details on the SmartyGrant system and the essential steps you need to take to complete and submit a grant application.

SmartyGrants Help Guide for Applicants (PDF 1.9MB)

Call a Council Contact Officer

All applicants MUST contact Council staff when planning their application.

The staff on the Council Contact Officer List will be able to advise you on what to include in your application and assist with identifying potential partners.

Specialist Contact Officers are available to help with grant applications in a range of areas including arts and culture, environment, festivals and events, health and wellbeing, sport and recreation, seniors development, youth services and more.

Full Council Contact Officer list (PDF 111KB)

Getting started

Watch these videos for guidance and tips on what you need to consider when applying for a Community Grant.

Webinar resources

Grants guidelines:

Fill our additional forms required to be submitted with your application

  • A form to complete your or your auspice, where relevant, financial/account details is called a Supplier Financial Details Form. You must complete this form and attach it with your grant application. Click here to see and upload the form - Supplier Financial Details Forms (DOCX 78KB) 
  • If you apply under an auspice (refer to Guidelines for details) you must complete an Auspice Organisation Authorisation Form (DOCX 280KB)  at the time of grant application.
  • Supporting documentation such as letters of support for your project.

Once you are ready, click on the button below to go to the Grants Category information to begin your application.

Last updated: 22 January 2024 - 1:58pm